AUSTRALIAN HIGH COMMISSION
Office Manager
Australian Federal Police Section
The Australian High Commission is seeking a suitably qualified person to fill the role of Office Manager for the Australian Federal Police Section.
The position is open to Australian citizens who have a valid Sri Lankan visa. Australian High Commission is unable to assist with obtaining a working visa for Sri Lanka. The position is locally engaged and fall under the conditions of employment set by the Department of Foreign Affairs and Trade. No relocation costs or cost of living allowances are payable.
Occupant of the position required handling sensitive information, hence the successful applicant will be required to have or obtain a high level Australian security clearance.
The job description for the position is attached. Also attached are the selection criteria that the Interview Panel will use to assess applicants’ suitability for the position.
Subject to the successful completion of a three month probationary period and the issuance of an appropriate Australian security clearance, the successful applicant will be offered a contract of employment of up to two years. The contract may be extended subject to agreement between the employer and employee.
The position is offered as a full-time position, with the office hours of Monday to Friday, 8.30am - 5.00pm.
The monthly salary is in the range of LKR 175,000 to LKR 190,000 dependent on skills and experience. Flexible hours can be considered, subject to the personal requirements of the successful applicant and the needs of the office.
The successful applicant for the Office Manager position should expect to commence as soon as possible.
A current resume, including two non-related referees, and a statement addressing your ability to perform against each selection criteria above, providing clear examples should be emailed to:
[email protected] by close of business 18.03.2013.
Please include the subject title line “AFP – Office Manager”
Late applications and applications that do not address the Selection Criteria will not be considered.
Only shortlisted applicants will be contacted. Enquiries should be directed to the above mailbox only.
AUSTRALIAN FEDERAL POLICE SECTION
OFFICE MANAGER
JOB DESCRIPTION
• Manage administrative functions to ensure the smooth running of the AFP Office, in the absence of the Counsellor (Police Liaison), maintain the office; prioritising and expediting workload under limited direction, maintaining communication between the AFP Office and the AFP International Division, Canberra.
• Manage the financial activities of the office, including accounts payable, financial expenditure acquittals, budget management, management of financial records, maintain liaison with AHC Finance Section and ensure compliance with regulations and procedures. Maintain responsibility for oversight and reporting on expenditure under capacity development projects including the Law Enforcement Cooperation Program (LECP).
• Manage and coordinate travel itineraries and schedules for meetings for the Counsellor and visiting officials; assist in organising and coordinating official functions.
• Provide support to Counsellor and maintain an awareness of investigations and operations of the office. Assist in the preparation and submission of law enforcement reports; Utilise and maintain computer based information systems, including the AFP Police Real-time Online Management Information System (PROMIS). Maintain proficiency in use of Microsoft Office suite of software.
• Liaise with other agencies, missions and Sri Lankan Government organisations in support of AFP activities. Perform representational activities as directed by the Counsellor, including escorting official delegations.
SELECTION CRITERIA
• An understanding of the role of the AFP; and an awareness of Australian and Sri Lankan law enforcement.
• Highly developed interpersonal, written and oral communication skills in English.
• Demonstrated ability in office management including in financial administration, with well developed organisational and administrative skills.
• Demonstrated skill in the utilisation of information technology, particularly the use of the Microsoft Office suite of programs; and a demonstrated ability to learn and apply information technology skills using a database application.